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Your city tax papers

Some Background information

Registration of your stay is mandatory by law. Make sure prepare your registration well and start the procedure in time so to avoid problems during your stay.

More important by registering correctly and in time you can obtain FULL city tax EXEMPT!

Save time and hassle! Register at the municipality online !

- EU/EEA National Student

- Non EU/EEA national Student

In Leuven the Tax on Second Home is applicable for all accommodations where nobody is registered for living on the first of January.

This implies that:

if nobody is registered there, the city tax will be applied
if there is no proof that the accommodation has been used for registration or student housing during at least 6 months of the previous year, the tax amount will be charged of at least 1584€, this amount being indexated yearly.

A lower tax rate or full tax exempt are possible, taken in account the tenant provides the landlord in time with all the correct papers.

As this concerns personal information, privacy regulation is applicable which makes these papers can be obtained by the tenant only and therefore providing these papers is the responsibility for the tenant only.

Unfortunately it seems the importance or consequence of not completing the full registration procedure or not providing the correct papers in time is not always clear. Also we learn that our tenants have not always received correct or complete information.

You will find some general information below and also our in house procedure on when and how to provide your papers. Please note that we are informally giving this information and we cannot be held responsibility for any change of information or procedure applied by the educational institution, city hall, or official regulation. All up-to-date information can be found on the involved departments websites.

City tax amounts

The amount will be charged accordingly the papers provided.

1637,5€ – No papers*
118€ – Educational institution proof of subscription*
Late submission of your documents: 176€
52.5€ – Educational institution proof of subscription + proof of at least 200€ scholarship received*
0.00€ – Poof of subscription to the city foreigners register*

* Please note the amounts indicated are for the year 2023-2024, the amount is being indexated yearly, up-to-date amounts can be found in the tax regulation document on the city’s website.
https://www.leuven.be/belasting-tweede-verblijven

In house City Tax Papers procedure

This is without exception the procedure to follow on providing papers in function of receiving city tax exempt or reduction, and accordingly the agreements in our rental contract.

Tenants need to provide their educational documents asap upon arrival and registration documents asap and latest 2 months after arrival but before 1st of January of the year. This also includes tenants whose contract dates do not cover the first of January.

Documents approved for REDUCED TAX fee

Educational Institution subscription proof

Upon arrival – Students have to provide us with the papers they received from their educational institution in their country or in Leuven asap after their arrival. These papers have been provided to them before arrival by their home institution and/or upon arrival in person or via their online school account by their educational institution in Leuven. This procedure is the same for all students.

As soon as you have provided these papers, the city tax charge in your file will be updated to the student amount.

Scholarship proof +200€

Upon arrival – Students who receive a scholarship can provide us with the proof or attestation. Please note the document should be signed, and mention the amount of scholarship received is at least 200€. This documents are very different and individual for all tenants, it’s hard to provide a clear example

As soon as you have provided these papers, the city tax charge in your file will be updated to the student with scolarship amount*

Documents approved for FULL TAX EXEMPT by city hall registration 0,00€

City hall registration proof

The Belgian law states that anybody residing on the Belgian territory for other than short term and touristic purposes is obliged to register their stay at the city hall, this is mandatory by law. The procedure of the registration process and the documents obtained differ depending on your personal situation, nationality and duration of the stay (more or less than 3 months), but also of the step in the process where you are. https://ibz.be/nl/inschrijvings-en-aanmeldingsplicht-algemeen

Please inform with the City Hall or the University housing department which procedure would apply for your personal situation, they should be able to give you the correct information.

Proof of subscription to the foreigners register
- Paper proof confirming your registration to the FOREIGNERS REGISTER = VREEMDELINGENREGISTER
  !!! This is NOT the waiting register =/ wachtregister
  Check your paper!
- OR Electronical residence card + address proof
  Dates on the card must cover the full duration of your rental contract
  + Proof of address attestation needs also to be provided, as it is not visible on the card
- OR Proof of address from the city hall: https://www.leuven.be/attest-van-woonst
  This paper can be requested online and is FREE of charge, you should receive it by post within 5 days

Annex 33 for foreign students

Your City tax payment

2 months after your arrival and before 1st of January, you will receive an invitation to settle the city tax amount accordingly the papers you have at that moment provided.

The amount is to be transferred into the provided bank account with reference ‘City Tax + your studio number ‘

To avoid cost for late payments or payment reminders please make sure to transfer the correct amount in time.

!! People who have a running registration procedure but who have not yet received their final registration documents are not exempted from the above payment, nor are the people whose contract does not include 1st of January.

Those provide the final registration documents or proof of subscription or scholarship after their payment but BEFORE 31st of December of the rental year, will still have right to the lowered rate or full exempt. In this case the paid amount will be recalculated and refunded into your account.