Dear tenant,

Wishing you a warm welcome at your studio in Leuven!

This is a one-time reminder to proactively send us the required city tax documents asap, so we can apply for a reduction or exemption from the Leuven City Tax on your behalf.

⚠️ Two setps + documents apply:

① Proof of enrolment at an educational institution

Even if you already did while signing the contract – for ease of administration – reply to this mail adding your studio number, description and documents.

→ Required for reduced student city tax rate.
→ Valid document: official certificate of enrolment (e.g., from KU Leuven or LUCA School of Arts, your home school, ...).
→ ASAP
→ After sending the documents, pay the reduced student rate.
→ RATE: 190€ (by banktransfer. Possible online payment costs 2,5% are for the tenant and will be arrangd at the end of the stay)

REFERENCE: ‘studio number + city Tax + name’

② Registration at the City of Leuven

Your obligations and deadline depend on your nationality and length of stay, see below. For ease of administration – reply to this mail adding your studio number, description and documents.
→ Required for full exemption from city tax.
→ Valid documents: Attest van woonst
→ ASAP, see below
→ RATE: 0 €

If provided in time the proof of full registration OF ADDRES with the City of Leuven by providing the Attest van woonst that is valid including 1/1 of the academic year → you are eligible for a full exemption and refund of paid student tax rate at the end of your stay.

Useful Information:
🔹 Registration info (City of Leuven): https://www.leuven.be/en/stay-belgium
🔹 General KU Leuven info: https://www.kuleuven.be/english/life-at-ku-leuven/immigration-residence/registration-at-town-or-city-hall/residence-permit
🔹 Official Page City Tax rates: https://leuven.be/belasting-tweede-verblijven

🔹 Contract Art. 7. BELASTING OP TWEEDE VERBLIJVEN

✅ Please send us your documents digitally by email, preferably PDF and named accordingly the type.

🚫 If no documents are provided, the standard rate applies, in line with the City of Leuven tax regulations.

⚠️ Important: We will not send reminders throughout the year. If you don’t act proactively, you risk losing the refund, even if you were eligible.

ONLINE PAYMENT COST

1. Commerciële transacties (zoals betalingen voor goederen of diensten)

Voor Belgische verkopers gelden deze tarieven volgens PayPal België:

• Binnenlandse commerciële betalingen: 3,40 % + een vaste vergoeding van € 0,35 ShopifyHelloSafe.
• Internationale commerciële betalingen: standaardtarief (3,40 % + € 0,35) plus een extra percentage voor grensoverschrijdende transacties. Meestal is dat ongeveer + 1,5 % Fafnir Den. Daarmee kom je dus al snel op zo’n 4,9 % + € 0,35 — afhankelijk uiteraard van herkomst van je klant.

2. Andere betaalmethodes via PayPal (APM zoals Bancontact of QR)

• Bancontact (Belgische APM): vaste kost van € 0,39 per transactie PayPal+1.
• Andere APM's (niet-Bancontact): 1,80 % + € 0,35 vaste vergoeding PayPal+1.

>> nationaal tarief: 3,40 % + € 0,35 binnenlands, en ongeveer 4,9 % + € 0,35 bij internationale betalingen.